Elections

The 2019 - 2020 Board Elections will be held at the April meeting on Thursday, April 7th at 8:00 pm.

If you are interested in running for a board position, please open the file below, make a copy, and send it to aiaskent@gmail.com.

If you have any questions about elections or running for a position, email aiaskent@gmail.com or talk to any of the current board members.

 

Board Positions

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The President shall:

i. Chair all AIAS Kent Executive Board Meetings and General Assembly Meetings

ii. Be an official representative of the electorate, both within and outside the University community

iii. Appoint AIAS Kent representatives to University and other committees with the majority approval of the Executive Board.

iv. Meet as needed with the CAED Dean and CAED Faculty

v. Coordinate student affairs with the Vice President

vi. Assist the Treasurer in preparation of a budget as needed

vii. Attend financial meetings with the Treasurer

viii. Permission to sign bank transactions and gain access to the financial account along with the Treasurer and Faculty Advisor

ix. Perform any additional duties as may be required

x. Responsible for resolving conflicts within the executive board

xi. Serve as a liaison to local AIA, including but not limited to AIA Akron-Canton, AIA Cleveland, and AIA Ohio


The Vice Presidents:

i. There shall be  Two Vice Presidents serving on the Executive Board,  in the case of a Vice President studying abroad he or she may hold their position, while the other Vice President must remain at the Kent State University Main Campus

ii. Act as Chapter President, assuming all responsibilities, when:

1. The Chapter President position is vacant

2. the Chapter President has been non-communicative to all members of the Executive Board and AIAS Kent Faculty Advisor regarding AIAS Kent functioning for three weeks or more

iii. Assist the President in all his/her duties

iv. Report the to the Chapter President

v. Coordinate student affairs with the Chapter President

vi. Perform any additional duties as may be required


The Secretary shall:

i. Record and keep in permanent file the minutes of all meetings, regular, and special

ii. Make copies of the minutes and necessary legislation available to the Kent State University Community

iii. Distribute the meeting minutes within 24 hours to the Executive Board

iv. Update and maintain current records on all programs, events and/or meetings for future reference

v. Report to the Chapter President

vi. Maintain AIAS Kent e-mail account

vii. Perform any additional duties as may be required


The Treasurer shall:

i. Be responsible for the internal finances involving AIAS Kent budget including:

1. Approving all appropriate purchases

2. Keeping accurate financial records

3. Prepare reports for every general meeting on the financial status of AIAS Kent

4. Prepare an annual fiscal budget for approval by the General Assembly

5. Permission to sign bank transactions and gain access to the financial account along with the President and Faculty Advisor

6. Provide a financial update to the Executive Board a minimum of once per month during the academic year, preferably at an Executive Board Meeting. Should the Executive Board not meet in any given month another designated time should be arranged to provide this financial summary.

7. Oversee the money box and abide by the rules associated to it.

a. The money box must be kept within the CAED at all times, with the exception of events taking place elsewhere.

b. When not being used for events, the money box must be stored in either a) the locked cabinet of the treasurer in the CAED or b) locked cabinet within the Student Organization Office. The Treasurer, Chapter President and Faculty Advisor must all have access to the storage location.

c. The maximum amount of money allowed in the money box at any given time is $100. An exception to this rule is provided on the day of and the three days following an event. Any amount over $100 must be moved into the AIAS PNC bank account within the three days following an event.

ii. Report to the Chapter President

iii. Attend financial meetings with the Chapter President

iv. Perform any additional duties as may be required

v. Must have a Social Security Number


The Director of Media shall:

i. Responsible for graphics related to AIAS Kent including but not limited to:

1. posters, flyers, brochures, presentation folders, etc.

2. monthly calendars

3. banners, business cards, magnets, bookmarks, coasters, etc.

4. promotional videos

5. templates, important documents, campaign packages

ii. Must work with the secretary to design the weekly AIAS Kent News Flash

iii. Update curate and maintain social media accounts, including, but not limited to, Facebook, Twitter and Instagram

iv. Develop, maintain and curate the AIAS Kent website for all members including events, meetings, attendance, forms, and requests

v. Responsible for announcing general meetings, programs, and events to KSU and the General Assembly via social media

vi. Work with the Director of Marketing to develop, maintain and curate the AIAS Kent website for all members including events, meetings, attendance, forms, and requests

vi. Report to the Chapter President

vii. Perform any additional duties as may be required


The Class Representatives shall:

i. These positions will be appointed by the board in the fall semester

ii Must be a member of the classes which they represent

1. Underclassmen- 1st and 2nd year

2. Upperclassmen- 3rd and 4th year

3. Graduate students- may be MArch, MS, Landscape, Healthcare

iii. Represent a portion of the general body

iv. Responsible for recruitment, membership month and aiding members in registration

v. Serve as liaison to the portion of the general body which they are assigned to represent

vi. Oversees peer mentorship

vii. Report to Chapter President

iv. Perform any additional duties as may be required


The AIA Akron Liaison shall:

i. Serve as a liaison to local AIA Akron-Canton

ii. Update executive board on current AIA Akron-Canton Events

iii. Responsible for announcing general meetings, programs, and events to KSU and the General Assembly

iv. Report to the Chapter President

v. Perform any additional duties as may be required


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The AIA Cleveland Liaison shall:

i. Must be a student currently enrolled at the Kent State Cleveland Urban Design Collaborative

ii. Serve as a liaison to AIA Cleveland

iii. Update executive board on current AIA Cleveland Events

iv. Responsible for announcing general meetings, programs, and events to KSU and the General Assembly

v. Report to the Chapter President

vi. Perform any additional duties as may be required


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The CUDC Liaison shall:

i. Must be a student currently enrolled at the Kent State Cleveland Urban Design Collaborative

ii. Serve as a liaison to the Cleveland Urban Design Collaborative in Cleveland

iii. Update executive board on current CUDC events

iv. Responsible for announcing general meetings, programs, and events to KSU and the General Assembly

v. Report to the Chapter President

vi. Perform any additional duties as may be required